Quick Scheduling Guide

Hours: 8:00 a.m. to 5:30 p.m., Monday-Friday
Local: 859.313.1973 or 859.313.1985 • 1.800.755.4344, ext. 1973

To fax written orders: 859.313.3608

Scheduling for:
Radiology, CT, MRI, Special Procedures, Sonography, Endoscopy, Heart Institute
Non-Invasive Services (EKG, Echo, Stress Tests)

Exceptions to Central Scheduling:
Surgery Scheduling & Cardiac Caths/Interventions

Procedure Scheduling will need the following information:

  1. Written and signed physician order, desired date and time.
  2. Procedure and diagnosis.
  3. Patient’s legal name, date of birth, social security number, sex, home and work telephone numbers.
  4. Type of insurance, including authorization with referral number if available upon scheduling.
  5. Workers Comp or Auto Insurance - provide telephone number, contact person, claim number, date of injury/accident.
  6. Any special instructions, call report, primary MD, etc.

Surgery Scheduling will need the following information:

  1. Whether patient will be outpatient, inpatient or admission.
  2. Type of anesthesia (local, general, local w/ IV sedation, bier block, spinal, epidural, monitor or IV sedation).
  3. Estimated duration of procedure (prep, induction, etc.).
  4. Any special equipment needed or special testing procedures that requires notification of another department. (example: Cysto/IVP, Needle Loc/Surgery)

    All orders must be signed by a physician.